Signs of a Notary Stamp and Seal

A notary public is a legal person, who has the right to confirm the legality of almost any transaction (for example, the purchase and sale of real estate), testaments, grants (in some cases) and other documents with his seal and signature.

The notary public can also be said that the notary is the person who oversees the implementation of civil law laws and transactions. In other words, he is a representative of the state power, on whom the legality of many documents fully depends.

Therefore, we can say that the notary seal is the official seal of any notary, serving as a certificate of authority and lawfulness of the completed transactions.

But what are the features that distinguish the notary stamp and seal from the ordinary seal, which can be owned by the owner of a small business?

notary seal and stamp

Another degree of protection

The first and main thing that must be distinguished among the features that distinguish the notary seal from the ordinary seal is the degree of protection. The notarial type has a very high level of protection. The company-manufacturer of such a seal already at the production stage puts certain grids and hidden images, which may not be visible under normal circumstances, but under certain conditions they appear, than confirm the authenticity of the document and the transaction.

Unfortunately, an ordinary notary seal stamp cannot boast such a level of protection. Yes, there are business owners who order stamps with a certain level of protection to prevent document forgery, but still this level is much lower than a notary seal.

The value of the product

The next important attribute that distinguishes notary seal embosser, as ridiculous as it may sound, is the cost of the finished product. Why is this one of the attributes that differentiates seals? It's simple: as mentioned above, a notary seal has a high level of protection, but a simple business seal does not. Accordingly, the higher the level of protection of the seal, the more difficult it is to make the product. And the complexity of the work automatically raises the final cost of the finished seal. Therefore, notarial seals cost an order of magnitude higher than ordinary seals. And, by the way, precisely because of this reason, many businessmen refuse the increased protection of their own seals, even though they are well aware that in this way the documents and deals are exposed to serious danger.

The notary seal is made in a single copy

However surprising it may be, but the personal notary embossers are made in a single copy. This is spelled out in the relevant state documents. Making a duplicate can threaten the notary, at a minimum, with simple proceedings with a severe reprimand from the management. At the most, a criminal case and a rather decent fine. There may even be a threat of deprivation of the right to practice notarial law (both private and public).

An ordinary notary embosser is a little easier in this regard. A duplicate can be made, but for this, the appropriate permission from management must be obtained. Obligatory in written form, with all signatures of responsible persons.

The impression of the order notary stamp must comply with the sample approved by the relevant authority

Another important difference between the notary stamp example and the ordinary seal: the impression must strictly follow the established and approved sample. It must not contain unnecessary elements (punctuation marks, additional graphic images and words). If the notary shows arbitrariness and creativity in this matter, then the seal will be invalidated and all the deals that were sealed with this seal will be annulled. The notary may be held liable because of the introduction of additional characters.

Image clarity

Many notary self inking stamps "sin" by the fact that the image of the impression is not clear (sometimes very unclear, that it can be called conditional). The notary seal should not have this in any case! According to the documents stipulating the technical and technological requirements for that product the notary seal`s impression should be clear! The customer should see the image of the coat of arms of the country and read all the textual information about the notary (taxpayer identification number, location of the office/office, name of the person in charge). If this is not the case, the document may be invalid and the transaction may be invalidated because of this "trifle".

The size is strictly prescribed

Since the notary seal refers to those types of seals, which use the state emblem, the legislation is quite clearly and understandably painted all the requirements for the form and size of the seal. Creativity and deviations are not allowed. Among the peculiarities are the following: the form of the seal should be strictly round and its size should be about 44 millimeters (an upward or downward deviation may be only 1 millimeter, if the deviation is more or less, it is a manufacturing defect and such a seal is not allowed).

Who has the right to make a notary seal

Only specialized companies have the right to produce a notarial seal. At the moment on the Internet you can find a huge number of ads for the production of notary seals. But here you should be vigilant and careful. After all, the right to manufacture such products have only a few companies. Therefore, before you make an order, you should verify all the information about a particular company (ranging from approving documents for the production of seals and ending with a review on a third-party forum).

It is worth noting that companies that are legally engaged in these activities offer customers an online seal and stamp builder. This helps customers on the company website to create a seal, in accordance with legal requirements and their own needs. Also, after creating the layout, the customer can immediately place and pay for the order. The finished stamp can either be delivered by courier or the customer can pick it up himself.

Date of publication 2022-12-19